The Epic Medical Record System has multiple features to support clinical research at Johns Hopkins.
On Thursday, March 17 Epic will be upgraded to version November 2021. This Upgrade will include visual changes to the Research Active Icon that is displayed on the patient’s chart. Details about the upgrade changes most likely to impact study teams will be available in the Research Upgrade Materials section of the Research Home Dashboard in Epic. Additional training resources for research and non-research Epic workflows will be available on the Epic Upgrade website linked below.
For COVID-19 Research, we’ve created a step-by-step process for creating Epic Order Sets.
COVID-19 Research: Procedures for Creating Epic Order Sets (required for both inpatient and outpatient settings).
See the content below for information on Epic functionality.
The following functionality is pre-built and is available for immediate use:
- An interface with the Clinical Research Management System (CRMS) that populates study and participant data in Epic.
- An indication in the patient banner that a patient is on a research study and information about their studies.
- Ability to link an encounter to a study.
- Ability to associate an order with a study
- Research order sets.
- Research notes, which can be created by the study coordinator
- Use of existing MyChart Questionnaires to collect patient reported outcomes
- SlicerDicer for generating patient counts
- Epic reports to support research
- Scanned research consent forms in the Media tab
The Epic software can also be modified to meet the needs of specific studies. These modifications can be done for the study by the Program to Accelerate Clinical Research Using Epic (PACE) team with approval from the Epic Research Request Review Committee.
- MyChart-based study recruitment
- Logic (best practice advisories) to identify study candidates while the candidate is on the premises
- Paging study team members to alert them to events of interest
- MyStudy-specific data collection forms (smart forms, flowsheets)
- New MyChart questionnaires for the collection of patient reported outcomes
- New Epic reports
- Extraction of data in Epic by the CCDA
Third Thursdays with the ICTR Epic Showcase April 18, 2019
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