Programmer Analyst – OnCore Coordinator
Job Req ID: 591194
The Research Systems IT Team is seeking an OnCore Coordinator who will be responsible for providing OnCore application support and administration. This individual will participate in the creation, implementation, maintenance, performance, production support and documentation of the OnCore Clinical Trials Management System. This includes but is not limited to the installation, modification, and testing of new and/or upgraded applications (packages or home grown), operating systems, file structures, hardware, communication devices, and productivity tools. Apply analysis techniques and procedures to gather and then translate business requirements into functional/technical specifications and designs. Using functional specifications and designs, produce all or part of the deliverables. Maintain databases and application system code.
This position will require a significant level of collaboration with other systems’ analysts and clinical researcher teams. Will work closely with both Research and IT Leadership. This individual should understand project life cycle and has responsibility for sections of life cycle. Under guidance, responsible for full life-cycle of small and/or parts of a large project. Once priorities are set, perform tasks independently with regular process updates. Examples can easily be found in existing code, methods or online. Typically concepts used are simple and standard.
Programmer Analyst – OnCore Business Analyst
Job Req ID: 591227
The Research Systems IT Team is seeking an OnCore Business Analyst who’s primary role is to translate business and user requirements from Research and IT Leadership and end user subject matter experts into functional requirements that are specified in an appropriate level of detail that can be used by OnCore Coordinator for OnCore configuration. This individual will also be responsible for working with subject matter experts and leadership to complete workflow decisions, workflow documentation, and supporting policies. Apply analysis techniques and procedures to gather and then translate business requirements into functional/technical specifications and designs.
To a lesser degree, this individual will also participate in the creation, implementation, maintenance, performance, production support and documentation of the OnCore Clinical Trials Management System. This includes but is not limited to the installation, modification, and testing of new and/or upgraded applications (packages or home grown), operating systems, file structures, hardware, communication devices, and productivity tools. Using functional specifications and designs, produce all or part of the deliverables. This individual may maintain databases and application system code.
Academic Program Administrator
Job Req ID: 91316
We are seeking an Academic Program Administrator who provides administration and management for several of the Clinical Research Training, Education and Career Development Programs through the Johns Hopkins Institute for Clinical and Translational Research (ICTR). Under the direction of the Project Administrator the Academic Program Administrator will oversee all aspects of day-to-day administration of several programs including the Building Interdisciplinary Research Careers in Women’s Health (BIRCWH) Program funded by the National Institute of Health. The Academic Program Administrator will develop, organize, upkeep, and implement processes, procedures, and systems for these efforts. The incumbent is expected to execute the varied duties and responsibilities independently, with minimal supervision.
Specific Duties & Responsibilities
- Develop and implement processes, procedures, policies, and systems. Includes utilizing and maintaining the trainee database, trainee seminar schedule, and trainee requirements for each program.
- Responsibility for budgetary areas include budget tracking, and monitoring, as well as contributing to the planning and preparing of annual program budget(s) and projections.
- Work with the Academic Program Manager to process human subject (or animal research) prior approval for all scholars.
- Coordinate all scholar requirements and follow scholar progress through entire program, ensuring requirements are met, and assisting in resolving questions and problems.
- Monitor and assist with the admissions processes and recruitment.
- Suggests and implements enhancements for a more successful scholar experience including identifying opportunities to build programs, update existing resources, and develop new resources.
- Assist with preparing Annual Progress Reports and competitive grant renewal applications.
- Serve as primary point of contact for program communication for scholars and faculty
- Represent the program to key stakeholder groups, including university leadership, program faculty, ICTR administrative staff, Executive Committees, as well as external departmental staff and faculty and collaborators.
- Plan and manage special events including, but not limited to, information sessions, trainee orientations, monthly career development meetings, conferences, seminars, committee meetings etc.
- Initiate appointment & termination forms.
- Manage the Flight Tracker system for scholars, trainees, and alumni.
- Design and collect program evaluations to monitor and evaluate training programs and produce regular reports for Program Directors.
- Maintain confidentiality and accuracy of sensitive records/transcripts/files.
- Create strategic direction for both internal and external websites in collaboration with the Academic Program Manager and Marketing and Communications.
- Attend the annual Association for Clinical and Translational Science Conference and/or the annual BIRCWH Conference
- Other responsibilities as assigned.
Level of Independent Decision Making
- Duties are varied in nature, requiring the solving of both commonly encountered and unusual problems.
- Exercise administrative judgment on a regular and continuous basis and assists the Project Administrator and Program Directors in determining departmental and program priorities and policies.
- Assume responsibility for decisions, judgments, and procedures and follows through to meet scope of responsibilities.
- Consult Project Administrator and Program Directors for clarification of policies/procedures.
- Work is guided by the university’s policies, established strategies, and plans, normally subject to senior management guidance and periodic review of goal achievement in relation to agreed-upon strategies.
Minimum Qualifications (Mandatory)
- Bachelor’s Degree.
- 3 years progressively responsible experience in program administration in an academic environment.
- Excellent organizational, analytical, interpersonal, oral, and written communication skills.
- Ability to work independently and be a proactive leader.
- Excellent technical and computer skills (Internet, and software applications: word processing, spreadsheets, presentations, grants preparation, etc.).
- Must be able to maintain confidential information.
- Progressively responsible and related experience in academic or grant management.
Special Knowledge, Skills & Abilities
- Ability to provide high-level support in academic matters to the Program Directors and scholars/trainees.
- Strong organizational, administrative and problem-solving skills.
- Ability to directly manage a function.
- Proven ability to assess priorities, with the ability to respond quickly to changing needs and to balance competing responsibilities.
- Excellent written and oral communication skills, with the ability to clearly relay information among faculty, staff and students.
- Skill in negotiating ambiguous situations.
- Knowledge of software applications such as SIS, Slate, Microsoft Office 365.
- In depth knowledge of University academic policies and procedures.
- In depth knowledge of departmental and financial regulations and policies.
- Ability to exhibit a manner of professional behavior that will promote positive interactions between faculty, staff, students and external clients, and enhance the public image of the University.