Epic for Clinical Research
Epic is the unified electronic medical record and primary clinical care system for Johns Hopkins. Epic deployment for all of Johns Hopkins Medicine was completed in July 2016. It is currently deployed at Johns Hopkins Hospital, Johns Hopkins Bayview Medical Center, Johns Hopkins Community Physicians, Sibley Memorial Hospital, Howard County General and Suburban Hospital. Epic is integrated with CRMS (Clinical Research Management System).
Guiding principle: For the safety of our patients, clinical research data relevant to patient care should be in Epic and viewable by the care team just like other clinical data. Research data which are study sensitive and not critical for patient care, should not be in Epic. There are a few special cases of data needed for care but are study-sensitive.
Researchers currently use Epic in many ways, including:
- Scheduling and registering patients for a research visit
- Adding scanned consent forms to the patient’s medical record
- Ordering tied to research protocols
- Targeted point of care recruitment
- Research indicators for clinicians
- Patient Reported Outcomes
- Research charge handling
- Research meds
- Research-specific imaging orders
- Research blood
- Study registries
- Decision support tools
- MyChart recruitment
Requests for study specific enhancements are reviewed and prioritized by the Epic Research Request Review Committee (R-cubed) chaired by Dr. Stuart Ray.
Learn more about R-cubed by visiting their home page¹. There you can find a downloadable enhancement request form and instructions for submitting it for review.
Additional information about Epic may be found at the following locations:
- How to Get Help with Epic¹ – including Help Desk information
- Epic at Johns Hopkins Medicine¹ – the Johns Hopkins Epic Project home page.
- Epic Training Portal¹ – all things related to Epic training, including:
- Tips and Tricks, including Research Tips and Tricks – printable PDFs addressing common issues and FAQs.
- Classroom Training Materials, including Research Classroom Training Materials – for reference and review, but does not replace required classroom training
- Supplemental Training Materials, including Research Supplemental Training Materials – with a Research Reports Quick Start Guide
- Epic Clinical Research Confluence Site¹ – more about Epic functionality relative to Clinical Research.
¹ Links above are only accessible while connected to the Hopkins network.