Category Archive: Child of Informatics

OpenSpecimen Tracking


OpenSpecimen (formerly caTissue) is a bio-bank management tool used to collect, manage, process, annotate and distribute bio-specimens and associated data to selected users.  At Johns Hopkins, OpenSpecimen is currently being used in Gastroenterology, Cardiology and Oncology. OpenSpecimen offers a comprehensive feature set, including: Biospecimen collection, inventory, and tracking Ability to track specimen events (thaws, spins, etc.) Customizable support for storage containers (i.e. freezers, shelves, racks, boxes, position) User-definable forms for patient, collection event, and specimen annotations Flexible specimen ordering and distribution workflows Graphical custom report builder Integrated bulk loading capabilities for existing data Support for multiple biorepositories and locations Mailing … Continue reading

Protection of Patient Data


Johns Hopkins has multiple IT policies regarding the protection of patient data. Diana Gumas, Senior Director for Clinical Research Information Technology, is responsible for working with the Johns Hopkins Medicine Data Trust, the Institutional Review Boards, and the clinical research community to facilitate compliance with policies and address and resolve special data protection needs. The goals of our data protection policies are to ensure compliance with all applicable federal, state, and local law; to safeguard and protect all IT Resources from anything other than authorized and intended use; and to provide protection to academic, clinical, financial, research, and all other … Continue reading

REDCap


REDCap is a mature, secure web application for building and managing online surveys and databases. Using REDCap’s stream-lined process for rapidly developing projects, you may create and design projects using the online method from your web browser using the Online Designer and/or the offline method by constructing a ‘data dictionary’ template file in Microsoft Excel, which can be later uploaded into REDCap. Both surveys and databases (or a mixture of the two) can be built using these methods. REDCap provides automated export procedures for seamless data downloads to Excel and common statistical packages (SPSS, SAS, Stata, R), as well as … Continue reading

Qualtrics Survey


What is Qualtrics? Qualtrics is the world’s leading enterprise survey company, used by 1,300 colleges and universities worldwide, including every major university in the United States. Qualtrics makes it easy to create and distribute engaging surveys. Qualtrics is free for use by all School of Medicine faculty, students and staff for research, evaluations, event registration and more. Surveys can be created and distributed by anyone with a current university login. In order to protect sensitive data, please use Qualtrics instead of Survey Monkey for your surveys. Beyond regular surveys, Qualtrics provides a rich set of features, including the ability to support: Sharing survey design … Continue reading

Secure Surveys


SAFE Desktop


SAFE, the Secure Analytic Framework Environment (formerly called the Secure Data Desktop/SDD) is a virtual desktop that provides Johns Hopkins Medicine investigators (whether engaged in research or other data-intensive activities) with a secure environment to analyze and share sensitive data (e.g. PHI, PII) with colleagues. Top Features Software: the SAFE is installed with productivity software such as Microsoft Word and Excel, as well as statistical software, including SAS, Stata, R, R Studio, and Python. Other software applications can be installed for investigators willing to cover the licensing fees. Data sharing across study teams: the SAFE can be mapped to a … Continue reading

Center for Clinical Data Analysis (CCDA)


The Center for Clinical Data Analysis (CCDA) assists researchers with accessing clinical data for research purposes. Services include: Preliminary, anonymous data for feasibility, grant applications and statistical sample-size estimates IRB-approved case-finding–for study enrollment (mailings, phone solicitation), chart review, and cohort/case-control studies Research data extracts – monthly/quarterly integrated extracts from Epic, EPR, Sunrise/POE, and CaseMix/Data Mart The CCDA is staffed with experienced data analysts who will assist you with access to data while also helping you comply with Data Trust privacy and security regulations. Here is how it works: Submit a request for CCDA services using our new iLab application:  https://johnshopkins.corefacilities.org/service_center/show_external/3796. … Continue reading

Epic Star Data Warehouse


The Star Data Warehouse is an analytical healthcare database that brings together Epic and non-Epic data, such as patient satisfaction information, in one simplified reporting database to vastly improve query ease and efficiency of data extraction for a key subset of data in Epic. To learn more about the Star Data Warehouse implementation at Johns Hopkins Medicine, please visit the the JHM SDW website. Please note, this is an internal website, visible only on the Hopkins network. Benefits Epic and non-Epic data in one place. Information from outside of Epic next to Epic data can be used to create reports … Continue reading

Epic for Clinical Research


Epic is the unified electronic medical record and primary clinical care system for Johns Hopkins.  Epic deployment for all of Johns Hopkins Medicine was completed in July 2016.  It is currently deployed at Johns Hopkins Hospital, Johns Hopkins Bayview Medical Center,  Johns Hopkins Community Physicians, Sibley Memorial Hospital, Howard County General and Suburban Hospital. Epic is integrated with CRMS (Clinical Research Management System). Guiding principle:  For the safety of our patients, clinical research data relevant to patient care should be in Epic and viewable by the care team just like other clinical data. Research data which are study sensitive and not critical for … Continue reading

Clinical Research Management System (CRMS)


CRMS is a web-based tool designed to organize and streamline clinical research management. It is designed to improve communication among study team members, store subject enrollment information in a secure location, and run real-time reports. Accessible by JHED ID, CRMS supports electronic eligibility checklists, integrates with eIRB, and tracks signed consent forms. It is designed to improve communication among study team members, store subject enrollment information in a secure location, and run real-time reports. If you are already a CRMS user, you can access the software at http://research-prod.jhmi.edu/.