The Johns Hopkins Institute for Clinical and Translational Research

October 30, 2009

Cell Phone Policy
The Johns Hopkins Health System and its affiliates have implemented a new cell phone policy to address the reimbursement of business cell phone calls and corporate cell phone plans. All corporate personal communication devices subsidized directly by accounts payable will no longer be available unless the JHHS tax office has approved an exception. Otherwise, all corporate cell phone plans through ATT Mobility and Verizon may be terminated as of July 31. This new policy is a result of the IRS enforcing guidelines on the use of cell phones and other personal communication devices, such as Blackberries. If you have a cell phone that’s on The Johns Hopkins Hospital or an affiliate corporate account, be sure to read and follow the policy to avoid an interruption in service

Info - click here

FAQ & Help - click here

June 15, 2009

At a recent Advisory Board meeting, the following were announced:
Liz Martinez brought to our attention that the CISCRP, a non-profit company related to the AWARE FOR ALL group who presented the day-long patient centered meeting in May at Turner, has a new initiative:

Medical Heroes, offers a 1$ membership which provides:
- bi-monthly newsletters w/patient stories, risks & benefits, trial results
- invitation to free public education programs in the community
- access to online social network (message board/forum)
- assistance in locating and enrolling in clinical trials (1.877.MEDHERO)

Community Engagement

Lee Bone gave an update on the Community Engagement initiative of the ICTR

The CE is in process of developing a Community Advisory Board (CAB). A consultant, Dr Daniel Blumenthal, visited under a CTSA supplemental program sponsored by Duke University. Dr Blumenthal has substantial experience in community work . The suggestion is to develop a board with two arms: Community & professionals, the latter to include Doctors, lawyer, bankers, politicians. The Community arm will also be representative of many group: churches, Hispanics, police, etc

The CE group is currently coordinating w/other CTSAs
There are many avenues for community voices to have input into research including: dissemination of results; educating public on research; dispelling the negative attitudes generally held towards research and JHU

January 13, 2009

Policy Update: Payment to Research Participants

Study Participants

Study participants can be employees. There is no difference in how the payments are made if the participant is an employee as the payments are not related to employment.
Study participant information is maintained in a database called the Clinical Research Management System (CRMS).
Non-confidential Study Participants:
Use CRMS to identify study participants participating in studies during the current calendar year.
For payments to non-confidential study participants where the total amount during the calendar year is expected to be paid it less than or equal to $400, a Petty Cash Voucher (B-28) is completed and attached to the supporting documentation and include the recipient's name, date, total amount paid, individual's address, participant identifier number, cost center or internal order to be charged, description and signature of the person receiving the money and the approver. Vouchers must be forwarded to Accounts Payable Shared Services for tax reporting purposes along with the month end replenishment and reconciliation report.
Where the total amount to be paid during the calendar year will be greater than $400 or if the participant has been or is currently in other studies, the individual's address, participant identifier number, and social security number must be provided. The payment cannot be made using petty cash. You must submit a request to add a new vendor in the Vendor Master then submit an online payment request (FV60) to request these payments.
Study Participants will receive a 1099 if they are paid more than $600 during the calendar year. NOTE: It is required for tax reporting purposes to obtain the individual's address and social security number. Failure to properly report these payments could result in IRS penalties and interest.
Confidential Study Participants:
If the research study is of a confidential nature and a Verification of Confidential Nature (VCN) is included with the documentation, payments to individuals may appear with only the participant identifier number recorded in the "Received By" space on the Petty Cash Voucher (B-28). All VCN research participants are to have a participant identifier number.

The non-confidential and VCN participants are recorded in SAP for CHECK payments ONLY as "One Time Vendor". By using the "One Time Vendors", it will eliminate the need to set the Study Participants up in the Vendor Master Data file since most payments are not recurring.



ORR Home Updates Advisory Committee ORR Consulting Service Training Events Journal Articles Study Tools Presentations Goals and Objectives Contact ICTR HOME		October 30, 2009 Cell Phone Policy The Johns Hopkins Health System and its affiliates have implemented a new cell phone policy to address the reimbursement of business cell phone calls and corporate cell phone plans. All corporate personal communication devices subsidized directly by accounts payable will no longer be available unless the JHHS tax office has approved an exception. Otherwise, all corporate cell phone plans through ATT Mobility and Verizon may be terminated as of July 31. This new policy is a result of the IRS enforcing guidelines on the use of cell phones and other personal communication devices, such as Blackberries. If you have a cell phone that’s on The Johns Hopkins Hospital or an affiliate corporate account, be sure to read and follow the policy to avoid an interruption in service Info - click here FAQ & Help - click here June 15, 2009 At a recent Advisory Board meeting, the following were announced: Liz Martinez brought to our attention that the CISCRP, a non-profit company related to the AWARE FOR ALL group who presented the day-long patient centered meeting in May at Turner, has a new initiative: Medical Heroes, offers a 1$ membership which provides: - bi-monthly newsletters w/patient stories, risks & benefits, trial results - invitation to free public education programs in the community - access to online social network (message board/forum) - assistance in locating and enrolling in clinical trials (1.877.MEDHERO) Community Engagement Lee Bone gave an update on the Community Engagement initiative of the ICTR The CE is in process of developing a Community Advisory Board (CAB). A consultant, Dr Daniel Blumenthal, visited under a CTSA supplemental program sponsored by Duke University. Dr Blumenthal has substantial experience in community work . The suggestion is to develop a board with two arms: Community & professionals, the latter to include Doctors, lawyer, bankers, politicians. The Community arm will also be representative of many group: churches, Hispanics, police, etc The CE group is currently coordinating w/other CTSAs There are many avenues for community voices to have input into research including: dissemination of results; educating public on research; dispelling the negative attitudes generally held towards research and JHU January 13, 2009 Policy Update: Payment to Research Participants Study Participants Study participants can be employees. There is no difference in how the payments are made if the participant is an employee as the payments are not related to employment. Study participant information is maintained in a database called the Clinical Research Management System (CRMS). Non-confidential Study Participants: Use CRMS to identify study participants participating in studies during the current calendar year. For payments to non-confidential study participants where the total amount during the calendar year is expected to be paid it less than or equal to $400, a Petty Cash Voucher (B-28) is completed and attached to the supporting documentation and include the recipient's name, date, total amount paid, individual's address, participant identifier number, cost center or internal order to be charged, description and signature of the person receiving the money and the approver. Vouchers must be forwarded to Accounts Payable Shared Services for tax reporting purposes along with the month end replenishment and reconciliation report. Where the total amount to be paid during the calendar year will be greater than $400 or if the participant has been or is currently in other studies, the individual's address, participant identifier number, and social security number must be provided. The payment cannot be made using petty cash. You must submit a request to add a new vendor in the Vendor Master then submit an online payment request (FV60) to request these payments. Study Participants will receive a 1099 if they are paid more than $600 during the calendar year. NOTE: It is required for tax reporting purposes to obtain the individual's address and social security number. Failure to properly report these payments could result in IRS penalties and interest. Confidential Study Participants: If the research study is of a confidential nature and a Verification of Confidential Nature (VCN) is included with the documentation, payments to individuals may appear with only the participant identifier number recorded in the "Received By" space on the Petty Cash Voucher (B-28). All VCN research participants are to have a participant identifier number. The non-confidential and VCN participants are recorded in SAP for CHECK payments ONLY as "One Time Vendor". By using the "One Time Vendors", it will eliminate the need to set the Study Participants up in the Vendor Master Data file since most payments are not recurring.

ICTR HOME

October 30, 2009

June 15, 2009

January 13, 2009

Policy Update: Payment to Research Participants